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Meeting and job scheduling

Direct answer

Appointment booking for a small business should be a page that offers only the gaps you are free. Google Calendar appointment schedules and Calendly both do that. An agent may draft the email that sends the link. It should not invent a time or write into the diary from a chat.

For quote visits, intro calls, and salon appointments. The calendar offers real gaps. The agent does not invent them.

Scheduling fails when two tools can both create the event. A booking page that reads your real calendar is enough for most sole traders. An agent is useful for turning a messy enquiry into a short reply that includes the link.

Do not connect a tool that creates events from the words in an email. "Tuesday is fine" is not a booking.

Playbooks

  • Meeting and job schedulingChatGPT30–45 minutesabout £0–£15/mo

    A scheduling agent that does not touch the calendar

    Set up a free Google Calendar appointment page so people book a real gap in your diary, then use ChatGPT only to draft the reply that sends the link. Do not let an agent create events from incoming email without you. This has not been live-tested.

  • Meeting and job schedulingCalendlyAbout 45 minutes£0 on the free plan/mo

    Appointment booking with a Calendly link

    Appointment booking for a small business should be a page of real gaps, not a chat that invents a time. Calendly's free plan, on 25 October 2026, was one event type and one calendar. You send a link. An agent may draft that email. It must not create events. This setup has not been live-tested.

Questions

Do I need a paid scheduler?

Not for one type of meeting. Google Calendar and Calendly's free plan both cover a single booking type. Pay when you need several event types or reminders the free plan withholds.

Can a chatbot book the job?

Not in these guides. A trade diary has travel and emergencies. The page offers real gaps. You still decide if the job exists.

Where is the Google version?

The ChatGPT scheduling playbook uses a Google Calendar booking page and a drafted email. The Calendly playbook is the alternative when you want that product's page.